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Guidelines for Presenters at the Annual Research Symposium

Oral Presentation Rules and Guidelines

  • Each presenter will have 12 minutes for presentation, 2 minutes for Q&A, and 1 minutes to transition between presenters.

  • Bear in mind to stay within the time that is allocated to you. The Session Chair will indicate when you have 3 minutes and then 1 minutes of your allocated time left. When the Session Chair signals that your time is up, you need to finish your presentation.

  • As a rule of thumb, the number of slides in your presentation should be less than the presentation time allowed e.g., 8 slides for a 12-minute presentation allows you to speak for 1.5 minutes for each slide.

  • Keep visuals CLEAR and SIMPLE. Abbreviate your message. Avoid the overuse of too many colors, patterns, and graphics in one frame.

  • Use a standard font such as Times Roman, Ariel or Tahoma, and a relatively large font size (18) so that the information is readable from the back of the room.

  • Students are required to make a practice presentation in their group meeting before the symposium to check on clarity of ideas and timing etc. If you are not able to practice your presentation during group meeting ChEGSA will help with an alternative practice.

  • Dress code for the event is Business Professional.

  • To keep the program on schedule, you need to send your presentation 24 hours in advance to If you do not send your presentation beforehand, you will be responsible for loading your presentation on the computer before the session starts.

  • Please arrive to the room at least 15 minutes before your presentation. Take time to familiarize yourself with the set-up of the room.

  • When presenting, make sure that you speak loud and clear. Please address the audience when you are speaking and avoid reading from the slide.

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  • Make sure to include a slide relating your work to its applications.

  • Ensure that your presentation is compatible with Windows-based platforms and systems. As it may be necessary to save your presentation on a Windows based system, many custom Mac fonts will not be shown properly.

  • Please use common cross platform compatible fonts such as Times New Roman, Arial and Courier. Use simple entry animation effects, such as fly in/out, appear, and dissolve. Finally, be sure to use .PPT extension for PowerPoint files and .PPS for the PowerPoint slideshow.

  • Special note about DVDs: If you plan to play a DVD as part of your presentation, please notify a technician in the Speaker Ready Room so arrangements can be made for assistance in your meeting room.

  • Try to relax and have fun when you are up there. Include stories that are relevant to illustrate your key points.

  • Once session chairs have been assigned, their contact information will be sent to you. Check in with the Session Chair and take time to go over any last-minute changes you might have.

  • You, or one of your co-authors, MUST be present during the beginning of the session.

Poster Presentation Rules and Guidelines

  • Each poster will have a single poster board of standard size: 48” × 36” (Landscape orientation). Please limit your size of the poster to the above-mentioned dimensions.

  • Posters can be printed in color or black and white. Be sure to include your department’s name and college name/logo in the poster

  • ChEGSA does not have funds available to cover poster printing costs. Both the production of the poster and associated costs are the responsibility of the presenters.

  • Push pins will be available in the poster session room to pin the posters.

  • Each poster board will be numbered and the list of participants along with the board numbers will be provided before the session time.

  • Be prepared to give a 3-minute pitch for the judges covering the important aspects of your research and poster.

  • Poster presenters should set up their poster at least 20-30 minutes before the start of their poster session.

  • Use as few words as possible. Bullet points are encouraged. Use at least 18-point font. Photographs, graphs, and schematics are best with descriptive figure titles.

  • Keep everything as simple as possible and try to avoid overcrowding your poster. It is important that your poster is easily read by all.

  • On-campus and off-campus printing options can be found on the following link:

  • Printing account balance can be used for paying for poster printing at the Student Computing Center.

  • If you have any questions, please contact the organizing committee at or

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